Non-Timber Forest Products Cooperative
Truro - Nova Scotia (NS),
The Confederacy of Mainland Mi‘kmaq
Estimated salary $18.14 an hour
The Confederacy of Mainland Mi'kmaq &
Unama'ki Institute of Natural Resources
REQUEST FOR PROPOSALS (RFP)
PROJECT TITLE: Non-Timber Forest Products Cooperative
PROPOSAL DUE DATE: Sept. 18, 2020 E-mailed bids will be accepted.
CONSULTANT ELIGIBILITY: This procurement is open to those consultants that satisfy the minimum qualifications stated herein and that are available for work in CANADA.
CONTENTS OF THE REQUEST FOR PROPOSALS:
- General Information for Consultants
- Proposal Contents
- Evaluation and Award
PURPOSE AND BACKGROUND
The Non-Timber Forest Products Cooperative project arose from communities' interest in developing a business to enhance economic opportunity surrounding non-timber forest products (NTFPs). Therefore, in the 2019-2020 fiscal year, The Confederacy of Mainland Mi'kmaq (CMM) in partnership with The Unama'ki Institute of Natural Resources (UINR) began a project to support community crafters, gatherers and pickers who collect and use NTFPs. The project's aim is to deliver a business entity in the form of a co-op, where the co-op would act as a marketing mechanism to sell Mi'kmaq-made and collected crafts and goods. With food security and access to forest resources highlighted as a proven concern by Nova Scotia Mi'kmaq community members, the project has been and will continue to deliver educational opportunities to enhance community capacity in sustainable harvesting and identification of NTFP's in the province. Furthermore, it is the project's goal to turn these capacities into economic opportunity.
Business and marketing plans have been developed for the NTFP co-op and the next major step is developing the branding strategy and logo for the business. Knowing how important branding and logo are to business success we are looking to hire a consultant to support the development of these items so that they are inclusive of both the collective and the story behind the products the cooperative sells.
OBJECTIVES AND SCOPE OF WORK
To develop the branding and logo for the NTFP Cooperative the consutant will engage with the initial Board of Directors to complete branding design for the developing business. In consultation with the cooperative the branding strategy will include: a review of branding materials of existing Indigenous cooperative; identification of product-demand gaps; the completion of a logo; and identification of potential markets and marketplaces.
The scope of work for the branding and logo consultant should include:
- Support to define business purpose, position and personality
- Creating of Brand Strategy
- Thorough market research to identify similar groups and businesses (Research and report on product options)
- Creating a likeable brand to consumers (Maritime, Europe, etc.)
- Create a memorable logo
- Support with look of business (ie: color palette, professional typography, on-brand supporting graphics)
- Meeting with CMM representatives and interested community members to review potential forest products that could be created by Mi'kmaw individuals, businesses and communities (if desired);
- Information on cost to register a brand or logo;
- Submission and revision of draft report; and
- Presentation to CMM if desired
These materials and information will be used by the NTFP cooperative to better set up success and contribute towards successful economic opportunities, business models and partnerships within the Mi'kmaq forestry sector in Nova Scotia.
2. GENERAL INFORMATION FOR CONSULTANTS
All communication between the Consultant and the CMM upon release of this RFP shall be with the Director of Environment and Natural Resources as follows:
Name: ASHLEY CHILDS
E-Mail Address: [email protected]
PO Box 1590
57 Martin Crescent
Phone Number: (902) 895-6385
Any other communication will be considered unofficial and non-binding.
ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES
Issue Request for Proposals: August 21, 2020
Requests for Proposals Due: Sept. 18, 2020
Award of Contract: October 2, 2020
Draft Report: March 5, 2021
Project Complete: March 19, 2021
The selection committee (ISC, NRCan, CMM & UINR) reserve the right to revise the above schedule.
2.2 SUBMISSION OF PROPOSALS
Consultants are required to submit two (2) copies of their proposal. The proposal, whether emailed, mailed or hand delivered, must arrive at the CMM no later than 5 pm Atlantic Time on August 21, 2020.
Consultants mailing proposals should allow normal mail delivery time to ensure timely receipt of their proposals. Consultants assume the risk for the method of delivery chosen. The CMM assumes no responsibility for delays caused by any delivery service.
Consultants emailing proposals must be submitted electronically as an attachment to an e-mail to Ashley Childs, Director of Environment and Natural Resources at the CMM, at the e-mail address listed in Section 2. Attachments to e-mail shall be in Microsoft Word format or PDF. The CMM does not assume responsibility for problems with Consultant's e-mail. If the CMM's email is not working, appropriate allowances will be made.
Late proposals will not be accepted and will be automatically disqualified from further consideration. All proposals and any accompanying documentation become the property of the CMM and will not be returned.
Consultants should allow sufficient time to ensure timely receipt of the proposal. Late proposals will not be accepted and will be automatically disqualified from further consideration.
2.3 PROPRIETARY INFORMATION/PUBLIC DISCLOSURE
Proposals submitted in response to this competitive procurement shall become the property of the CMM.
2.4 REVISIONS TO THE RFP
In the event it becomes necessary to revise any part of this RFP, addenda will be provided via e-mail to all individuals, who have made the appropriate contact aware of their interest. You are responsible for sending your name, e-mail address, and telephone number to the contact listed in order for your organization to receive any RFP addenda.
The selection committee also reserves the right to cancel or to reissue the RFP in whole or in part, prior to execution of a contract.
All proposals will be reviewed by the selection committee to determine compliance with administrative requirements and instructions
The selection committee also reserves the right at its sole discretion to waive minor administrative irregularities.
2.6 MOST FAVORABLE TERMS
The selection committee reserves the right to make an award without further discussion of the proposal submitted. Therefore, the proposal should be submitted initially on the most favorable terms which the Consultant can propose. There will be no best and final offer procedure. The CMM does reserve the right to contact a Consultant for clarification of its proposal.
The Apparent Successful Contractor should be prepared to accept this RFP for incorporation into a contract resulting from this RFP. Contract negotiations may incorporate some or all of the Consultant's proposal. It is understood that the proposal will become a part of the official procurement file on this matter without obligation to the CMM.
2.7 COSTS TO PROPOSE
The CMM will not be liable for any costs incurred by the Consultant in preparation of a proposal submitted in response to this RFP, in conduct of a presentation, or any other activities related to responding to this RFP.
2.8 NO OBLIGATION TO CONTRACT
This RFP does not obligate CMM to contract for services specified herein.
2.9 REJECTION OF PROPOSALS
The CMM reserves the right at its sole discretion to reject any and all proposals received without penalty and not to issue a contract as a result of this RFP.
2.10 COMMITMENT OF FUNDS
The CMM's Department of Environment and Natural Resources, Senior Director or their delegate is the only individual who may legally commit the CMM to the expenditures of funds for a contract resulting from this RFP. No cost chargeable to the proposed contract may be incurred before receipt of a fully executed contract.
3. PROPOSAL CONTENTS
The Proposal must contain a comprehensive description of services including the following elements:
- Project Approach/Methodology - Include a complete description of the Consultant's proposed approachand methodology for the project. This section should convey Consultant's understanding of the proposed project.
- Work Plan - Include all project requirements and the proposed tasks, services, activities, etc. necessary to accomplish the scope of the project defined in this RFP. This section of the proposal must contain sufficient detail to convey to members of the evaluation team the Consultant's knowledge of the subjects and skills necessary to successfully complete the project. Include any required involvement of CMM staff.
- Project Schedule - Include a project schedule indicating when the elements of the work will be completed. Project schedule must ensure that any deliverables requested are met.
- Outcomes and Performance Measurement - Describe the impacts/outcomes the Consultants propose to achieve as a result of the delivery of these services including how these outcomes would be monitored, measured and reported to the CMM.
- Risks - The Consultant must identify potential risks that are considered significant to the success of the project. Include how the Consultant would propose to effectively monitor and manage these risks, including reporting of risks to the CMM.
- Deliverables - Fully describe deliverables to be submitted under the proposed contract. Deliverables must support the requirements set forth in Section 1.2, Objectives and Scope of Work.
- Project Team Structure/Internal Controls - Provide a description of the proposed project team structure including any subcontractors.
- Staff Qualifications/Experience - Identify staff, including subcontractors, who will be assigned to the potential contract, indicating the responsibilities and qualifications of such personnel. Provide resumes for the named staff, which include information on the individual's particular skills related to this project, education, experience, significant accomplishments and any other pertinent information. The Consultant must commit that staff identified in its proposal will actually perform the assigned work. Any staff substitution must have the prior approval of the CMM.
Experience of the Consultant Indicate the experience the Consultant and any subcontractors have in the following areas associated with:
- Experience developing business logos and branding strategies
- Experience developing First Nations branding would be an asset
- Indicate other relevant experience that indicates the qualifications of the Consultant, and any subcontractors, for the performance of the potential contract.
- Include a list of contracts the Consultant has had during the last five years that relate to the Consultant's ability to perform the services needed under this RFP. List contract period of performance, contact persons, telephone numbers, and fax numbers/e-mail addresses.
- References - List names, addresses, telephone numbers, and fax numbers/e-mail addresses of three (3) business references for the Consultant and three (3) business references for the lead staff person for whom work has been accomplished and briefly describe the type of service provided. Do not include current CMM or UINR staff as references. By submitting a proposal in response to this Work Request, the vendor and team members grant permission to the selection committee to contact these references and others, who from the selection committee's perspective, may have pertinent information.
- Identification of Costs - Identify all costs in CAD dollars including expenses to be charged for performing the services necessary to accomplish the objectives of the contract. The Consultant is to submit a fully detailed budget including staff costs and any expenses necessary to accomplish the tasks and to produce the deliverables under the contract.
4. EVALUATION AND CONTRACT AWARD
Responsive proposals will be evaluated strictly in accordance with the requirements stated in this solicitation and any addenda issued. The evaluation of proposals shall be accomplished by the selection committee (CMM & UINR), which will determine the ranking of the proposals.
NOTIFICATION TO PROPOSERS
The CMM will notify the Apparently Successful Contractor of their selection in writing upon completion of the evaluation process. Individuals or firms whose proposals were not selected for further negotiation or award will be notified separately by e-mail or facsimile.