CANADA

SECRETARY

locationSt. John's - Newfoundland And Labrador (NL),

atMemorial University of Newfoundland

Estimated salary $34,952 - $49,008 a year

Job Description:

SECRETARY
Dean of Science Office, Faculty of Science
(One Year Contractual Position)


DUTIES
With minimum supervision, the successful applicant will perform moderately difficult and varied clerical work which involves some independent judgement to provide support to the Associate Deans Undergraduate and Graduate and Research. Duties include maintaining the Associate Dean’s calendars; acting as secretary to standing and ad-hoc committees; preparing and circulating minutes and agendas; arranging logistics for meetings; formatting presentations; drafting and preparing letters, memos, and reports; liaising with other university departments on a regular basis; assisting with the coordination of undergraduate and graduate scholarships; providing support for the Dean’s list awards; providing support to the interdisciplinary graduate programs; organizing the 3M thesis; providing general office reception; directing incoming and outgoing mail; answering counter, telephone, and e-mail enquiries and making necessary referrals; typing letters, memoranda, and other documents from rough draft; creating and maintaining excel databases; maintaining an inventory and ordering supplies; photocopying and filing; completing routine financial documents; maintaining a computerized and manual filing system; and performing other related duties as required.

QUALIFICATIONS
Experience (1-3 years) in moderately difficult and varied clerical work; graduation from high school, including or supplemented by courses in business education and word processing; or any equivalent combination of experience and training. The ideal candidate will have an understanding of the university academic environment and knowledge of university policies and procedures. Strong organizational skills, excellent communications

skills, and the ability to multi-task is required. Experience with Microsoft Office Suite is required. Knowledge of the Banner Administration System would be considered an asset.

SALARY $34,952 - $49,008 per annum (Non-Bargaining)
CLOSING DATE December 23, 2020

All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected]

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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