Secretary (Band Level 3)

locationSt. John's - Newfoundland And Labrador (NL),

atMemorial University of Newfoundland

Estimated salary $34,952 - $49,008 a year

Job Description:

Discipline of Family Medicine
Faculty of Medicine
(Contractual Position to March 31, 2021)

The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members


Reporting to the Manager of Operations, but collaborating with Principal Investigators, and working with minimum supervision, the successful applicant will perform secretarial duties to support a faculty development program for rural and remote physicians. Duties include typing letters, memoranda and correspondence from dictating equipment and/or rough draft; proof-reading documents for grammar and formatting; providing administrative assistance for committees; taking and transcribing minutes of meetings; preparing and distributing agendas; scheduling meetings and providing necessary support; arranging travel; replying in person, telephone or correspondence to enquiries; transferring paper-based information into excel or similar software; uploading prepared files and documents to a webpage; maintaining a computerized and manual filing system; ordering office supplies; coordinating catering; and performing other related duties as required. Occasional overtime (time in lieu) and travel may be required.


Experience (1-3 years) in secretarial work; graduation from high school supplemented by courses in business education or secretarial science; or any equivalent combination of experience and training. Knowledge of Microsoft Outlook, Word, PowerPoint and Excel is required.

SALARY $34,952 - $49,008 (CUPE Local 1615)
CLOSING DATE September 14,


All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John's, Room M2M229 or by telephone at (709) 864-6371.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Please note that we will ONLY accept applications for this position through our website

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