CANADA

ACADEMIC PROGRAM ASSISTANT

locationSt. John's - Newfoundland And Labrador (NL),

atMemorial University of Newfoundland

Estimated salary $39,910 - $55,962 a year

Job Description:

ACADEMIC PROGRAM ASSISTANT (BAND LEVEL5)
Office of Professional & Educational Development (OPED)
Faculty of Medicine
(Permanent Position)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES
Reporting to the Manager of Operations, the successful candidate will serve as a member of the educational development team in the Office of Professional & Educational Development (OPED). Duties include coordinating the delivery of certificate programs and courses via onsite and distance formats for the health professional audience including recruitment, promotion, application processes, and all communications to learners; project coordination of the MedQuest program including fostering sponsorship opportunities, managing timelines, establishing and working within budgets (in consultation with the Operations Manager), recruiting speakers, booking accommodations, coordinating communications with learners; coordinating the Health Professions Educational Scholarship Forum including planning meeting coordination, promotion, booking space and catering, coordinating travel for speakers and award winners; providing administrative support for the evaluation of Undergraduate Medical Education (the M.D. Program) including arranging the Program Evaluation Subcommittee (PESC) meetings, taking minutes, disseminating agenda items, tracking meeting attendance in accordance with the PESC Terms of Reference, assisting with the administration of evaluations for Faculty, Tutors, Residents (teaching), Rotations, and Courses, preparing and releasing evaluation forms, running evaluation reports in One 45, disseminating reports to the appropriate persons, adhering to a complex and time sensitive schedule; and performing other related duties as required.


QUALIFICATIONS

Experience (3-5 years) in program coordination and administrative support within an academic environment, completion of two-year diploma in Office Administration or Business Administration, or any other combination of education and experience. Coursework toward a University degree in a relevant filed (adult education,

education, health sciences) would be considered an asset. The ideal candidate will have superior organizational, interpersonal, and communication skills, (both written and oral); knowledge of project management practices, developing budgets for programs, and experience in taking and transcribing minutes along with a proven ability to work effectively in a fast-paced professional environment both independently and as part of a team are essential. Familiarity with the Faculty of Medicine would be an asset.

SALARY $39,910 - $55,962
CLOSING DATE April 27, 2021


All qualified candidates are encouraged to apply; however, p
reference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at (709) 864-2434.

Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6371.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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