Administrative Assistant P/T

locationWoodstock - New Brunswick (NB),

atBayshore HealthCare

Estimated salary $45,000 - $68,000 a year

Job Description:

Administrative Assistant P/T


Job Description


The Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support as required, coordinates internal and external communication and completes other office duties as directed.


  • Complete correspondence including letter writing and text editing.
  • Prepare reports and documents as requested.
  • Handle, screen and redirect incoming phone calls.
  • Handle incoming and outgoing mail and couriers.
  • Develop and maintain mailing lists and databases.
  • Maintain confidential human resource files; complete Letters of Offer and other human resources correspondence as requested.
  • Arrange appointments and meetings.
  • Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
  • Assist with the writing and editing of contractual agreements and Requests for Proposals.
  • Transcribe and distribute meeting minutes.
  • Assist in the development of materials for presentations to current and potential clients.
  • Provide coverage for other Administrative positions as required.
  • Participate in ongoing internal and/or external continuing education activities
  • Adhere to Bayshore Policies and Procedures.
  • Participate in quality activities and
continuous improvement initiatives in keeping with the company's Quality Management System.
  • Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
  • Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
  • Complete other tasks as requested.
  • Job Qualification


    Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.


    A minimum of two years previous experience as an Administrative Assistant.

    Other Skills and Abilities

    Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients.

    Internal candidates must have a proven ability to complete administrative tasks, deal with customers and have consistently shown above average initiative. Successful candidates must complete a three month probationary period specific to the position.

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