Accounting Clerk

Winnipeg - Manitoba (MB),

Winnipeg School Division

Job Description:

About Winnipeg School Division
Winnipeg School Division (WSD) nurtures a welcoming and inclusive culture of people committed to working together to inspire students to reach goals and achieve academic success. WSD is the largest school division in the Province of Manitoba with over 33,000 students and 5,000 employees. To ensure WSD’s continued success as a leader in education and innovation, we’re committed to finding and developing the right people to join our team.

Accounting Clerk - 100% Permanent

Secretary Treasurer's Department

This is a full-time, 12 month, ongoing position in the Accounting Section of the Secretary-Treasurer’s Department. Under the supervision and direction of the Controller and working closely with other Accounting Clerks, the Accounting Clerk II is responsible for processing and distributing accounts payable cheques; maintaining spreadsheets for substitute teacher costs; mailing/distributing payroll cheques and direct deposit stubs; maintaining Division parking lot records; and other various general accounting duties.

Responsibilities may include but are not limited to:
  • Process and distribute Accounts Payable cheques on a weekly basis, mail/distribute to various department staff; scans payment copies and support for electronic storage
  • Prepare journal entries for the Accounting Department; loads journal entries into the general ledger
  • Maintain spreadsheet for recording substitute release time, preparing monthly journal entry, sorting short leave forms that require invoicing
  • Assigns general ledger codes on substitute EA timesheets
  • Data entry of invoice and journal entry batches into the general ledger
  • Maintain an Excel spreadsheet of parking payroll deductions; performs calculations for parking fee refund requests; sends out letter to schools/buildings with information on annual parking costs
  • Scan journal entries, accounts receivable invoices and quick pay transactions for electronic storage
  • Submit vocational equipment grant claims to the Department of Education
  • Prepare Schools’
quarterly GST rebates payments and assist with school year end procedures
  • Perform a variety of miscellaneous accounting duties including reconciling general ledger accounts, bank reconciliations and bank transfer requests; and other duties as assigned

  • Qualifications:
    • Completion of secondary education with 1-2 years of office experience and coursework/training relevant to accounting and/or business administration
    • Proficient in Microsoft Office Word and Excel at intermediate level is required
    • Typing speed of 45 wpm is required
    • Knowledge of basic payroll transactions is an asset
    • Knowledge of and experience using Division software would be an asset
    • Knowledge of Division policies, procedures and collective agreements is an asset
    • Experience working well in a team environment
    • Ability to work independently, with minimal instruction or guidance, and as a team member
    • Strong verbal and written communication skills and proven ability to interact effectively and tactfully with co-workers, individuals from other departments, schools, and outside organizations
    • Ability to successfully multi-task in an environment with multiple interruptions, time pressures and tight deadlines

    How to apply:

    Click the button "Apply Online" and log into your account. First time users will be required to create a profile to apply.
    Human Resource Services - Staffing Office
    Winnipeg School Division

    We thank all interested individuals, however only those selected for an interview will be contacted

    Employment is subject to a clear Child Abuse Registry check and Police Information Check

    Winnipeg School Division has an Employment Equity policy which strives toward a fair representation of women, Indigenous peoples, persons living with a disability and minorities at all levels within the organization.

    Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.

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