Secretary 3

locationWinnipeg - Manitoba (MB),

atHealth Sciences Centre

Estimated salary $19.49 an hour

Job Description:

Requisition ID: 262841

Position Number: 20011558

Posting End Date: June 18, 2021

City: Winnipeg

Site: Health Sciences Centre

Department / Unit: Psychiatry Clinical Admin Adult

Job Stream: Non-Clinical

Union: CUPE-1550(204)

Anticipated Start Date - End Date: ASAP - Indefinite

Reason for Term:

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary: $19.488, $20.073, $20.675, $21.295, $21.934, $22.592

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for the effective, efficient provision of secretarial support to the Mental Health Program. Duties include:

  • Providing secretarial services to a Medical Director(s), Psychiatrists and other associated multi-disciplinary staff
  • Transcribing typing, or inputting a variety of correspondence, reports, assessments, patient histories, research proposals, workshop material, etc..
  • Providing telephone and reception duties including scheduling patient appointments, taking and relaying messages, greeting and directing visitors and patients, answering general inquiries.
  • Distributing referrals to the appropriate inpatient and outpatient treatment teams.
  • Controlling sample medication distributed to the residents, nurses and psychiatrists for patient use.
  • Assisting in research grants and the service of appropriate integration of clinical teaching programs.
  • Attending various meetings, taking, typing and distributing minutes.
  • Scheduling meetings and appointments.
  • Providing back-up secretarial services to other Mental Health Program secretaries.


  • Two years previous related experience required, preferably in a mental health setting.

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • A combination of education and experience may be considered.


Not Applicable

Qualifications and

  • Typing 50-60 wpm, dictaphone and medical terminology (pass mark 75%) required.
  • Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
  • Must be able to independently maintain an office and demonstrate independent decision making and judgement pertaining to administrative tasks required.
  • Must be well organized and able to establish priorities to meet deadlines.
  • Excellent communication and interpersonal skills required.

Physical Requirements

  • Due to the nature of the work in the department, the incumbent must be able to deal with difficult situations that may arise when in contact with patients and/or the public.
  • Position involves unpredictable interruptions from other multidisciplinary service areas that often involve short-term deadlines.

This term position may end earlier as outlined in your collective agreement.

The Collective Agreement this position is covered under, is identified by the Union noted above. As a result of The Health Sector Bargaining Unit Review Act, the bargaining agent for this position may differ from the Union identified. In the event you have any questions, please contact your site Human Resources Department.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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