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CANADA

Vendor Coordinator

Edmonton - Alberta (AB),

Little Sparrow Productions Inc.

Job Description:

Function: responsible for the organization of vendors and community booths for Women Empowering Women in booked cities in Canada.

Responsibilities, before the Retreat:

Keep an updated database of vendors
Contact vendors to invite them to participate in the Retreat
Answer enquires regarding applications
Receive and process applications and inform vendors regarding their acceptance or non-acceptance as participants at the Retreat
Specify a location for each booth
Prepare an information letter to be handed out when they set up their booths and confirming the festival rules, facilities, parking, security etc.

Responsibilities, weekend of the Retreat:

Friday:

Market will be open 5:00 pm - 9:00 pm
Come to site in the morning if possible and make sure tables are set out in proper order
Be on site at 4:00 pm for the arrival of the vendors, hand out the information package, provide any additional information the vendors may need, and let them know how they can reach you if they have any problems
Work with the hotel’s personnel to set up the electrical power units that vendors can plug into if required
Encourage vendors to be open early, in order to be ready for visitors to of the hotel that may be walking through

Saturday:

Be on site at early to direct any new vendors to their sites, so that they are settled in by 9:00 am.
Periodically check on vendors

Sunday:

Periodically check on vendors
Before vendors leave, collect feedback information forms from vendors
Be around for teardown times to ensure there are no problems

After the Retreat:

Collate the feedback forms and submit a report to Little Sparrow Productions Inc. for the Annual General Report

Time commitment:

Weekly Zoom meetings: Tuesday each week between 1:00 pm - 3:00 pm MST
Women Empowering Women Retreats: Friday evening, Saturday and Sunday

1 Penticton - May 22 - 24, 2020 (750 Attendees), Penticton Trade and Conference Centre, 80 Booths

2 Calgary - June 19 - 21, 2020 (500 Attendees), Westin Calgary Airport - 50 Booth

3 Niagara Falls - June 26 - 28, 2020 (750 Attendees), Sheraton on the Falls - 50 Booths

4 Victoria - July 17 - 19, 2020 (250 Attendees), Delta Victoria Ocean Point Resort - 25 Booths

5 Toronto, October 16 - 18, 2020 (300 Attendees), Delta Toronto Airport & Conference Centre - 25 Booths

6 Saskatoon, October 23 - 25, 2020 (300 Attendees), Delta Hotel Bessborough - 25 Booths

7 Vancouver, October 30 - Nov 1, 2020 (400 Attendees), Vancouver Marriott Downtown - 16 Booths

8 Ottawa, November 6 - 8, 2020 (300 Attendees), Ottawa Marriott Hotel - 40 Booths

9 Winnipeg, January 22 - 25, 2021 (400 Attendees), Delta Hotels Winnipeg - 20 Booths

10 Regina, February 5 - 7, 2021 (500 Attendees), Hotel Saskatchewan - 50 Booths

11 Edmonton, March 5 - 7, 2021 (600 Attendees), Delta by Marriott Edmonton South Conference Centre - 50 Booths

12 St. John’s - March 19 - 21, 2021 (500 Attendees), Delta St. John’s Hotel and Conference Centre - 50 Booths

13 Montreal - April 23 - 25, 2021 (750 Attendees), venue still being confirmed - 50 Booths

14 Halifax - May 7 - 9, 2021 (500 Attendees), venue still being confirmed - 50 Booths

Compensation:

This is a contract position and pays a flat fee of $100 per booth secured and paid for by the Vendor. Little Sparrow Productions Inc. will require an invoice per secured booking to be paid at time of payment by the Vendor.

Little Sparrow Productions Inc. will cover all travel expenses to travel to each Retreat.

Benefits:

  • Flexible working hours

Job Types: Full-time, Part-time, Contract

Salary: $50,000.00 to $60,000.00 /year

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